Transportation Shop - Vehicle Maintenance Manager

This is a continuing non-rep classified admin position at 8.0 hpd.

The starting date is tentatively set for May 1st, 2025.

Employees (and their families) are eligible for medical, dental, vision, and basic life insurance benefits, as administered by the School Employees Benefit Board (SEBB). Final benefit eligibility to be determined at time of hire. Employees are eligible to enroll in the Department of Retirement Services (DRS) SERS plan (classified employees) or TERS plan (certificated employees), as well as the DRS Deferred Compensation Program. Employees will receive vacation leave, paid holidays and additional compensation beyond their base salary as outlined in their Collective Bargaining Agreement (CBA).

The Olympia School District is committed to increasing the diversity of staff in our schools. Candidates who can contribute to this goal are encouraged to apply and to identify their strengths and experiences in this area.

Purpose Statement: The Transportation Vehicle Maintenance Manager is responsible for the overall operations of the mechanic’s shop and warehouse and the status of the repair and maintenance of all vehicles and equipment used by Olympia School District. This person will coordinate the work of the department to ensure efficient operations.

Essential Job Functions:

• Supervises, monitors, and evaluates mechanics and ensures the efficient and effective operations of School Buses and the district motor pool.

• Plans, sets priority of work and assigns duties to mechanics and coordinates efforts on assigned tasks as needed.

• Assists in the diagnostic and troubleshooting of various mechanical, electrical, hydraulic and electronic problems that may be experienced. Provides guidance and support to staff as needed.

• Coordinate the ordering of various parts that may be needed. Investigates parts and supplies available from various vendors in order to obtain the parts and supplies that will provide the best service at the most reasonable cost.

• Supervises and coordinates bus/vehicle state inspections with applicable agencies.

• Responsible for scheduling all required maintenance and ensures that the schedule is adhered to.

• Responsible for maintaining all service and report records for department vehicles.

• Advises the Transportation Director on the overall condition of the fleet and assists in scheduling the

replacement of aging vehicles and equipment that become cost inefficient or unsafe. Assists with the

depreciation of School Buses.

• Advises the Director of needed repair and diagnostic equipment needed to properly maintain the fleet.

• Assist the director in the development of a shop budget, as well as adhere to and manage the budget.

• Communicates daily with transportation employees on two-way radio system as needed.

• Communicates with personnel from other departments concerning possible maintenance assistance.

• Assures all maintenance and repairs performed is accomplished in a safe manner and follows OSHA

guidelines.

• Assures all equipment used for servicing and repairs conforms to ISHA standards.

• Secures, maintains, and files all vehicle registrations.

• Assists with accident investigations to include the filing of reports and/or claims.

• Assists the Director with the evaluation of road conditions during times of inclement weather.

• Drive routes as needed in emergency situations or when unforeseen staffing issues occur. Must be

available for emergency contact during evening and weekend field trips.

• Assists the Director on the overall operations of the Transportation department.

• Develop and recommend policies and procedures which implement and maintain the work order

system.

• Maintain an inventory control system for parts materials, supplies, and equipment

• Responsible for monitoring UST tank levels for fuel, waste oil and waste coolant. Order fuel as needed.

Schedule waste oil and coolant pickup.

• Responsible for keeping the department compliant with all Washington State Department of Ecology

environmental laws.

• Have all documentation up to date and available for UST inspection.

• Communicates regularly with the Director about the needs, regulations, and procedures for the effective

operations of the transportation shop.

• Performs other related duties and special projects as assigned for the success of the department.

Successful performance of this position requires an individual who can demonstrate the following

competencies:

• Problem Solving: Identify and resolve problems in a timely manner with minimal supervision. Gather

and analyzes information and maintains confidentiality.

• Interpersonal Skills: Remains open to ideas, exhibits a cooperative attitude.

• Effective Communication: Articulate appropriate verbal and written communication skills.

• Planning and Organizing: Ability to organize and prioritize activities.

• Quality: Demonstrates accuracy and thoroughness and monitors own work to ensure quality.

• Adaptability: Adapts to changes in the work environment, manages competing demands, and is able to

deal effectively with frequent change, delays, or unexpected events.

• Dependability: Regular reliable attendance, follows direction, and solicits feedback.

Professional Qualifications:

• High School Diploma or equivalent. Post high school education/ training preferred.

• Two years’ supervisory experience in a shop/automotive repair environment that includes hiring and

evaluation responsibilities preferred.

• Experience with budgets, management, and planning.

• Knowledge and proficient use of computers and software related to running a vehicle maintenance

shop and. i.e., fuel software, Fleetvision and basic office software.

• Must possess or obtain a class B CDL with a School Bus, Passenger endorsement driver’s license valid

in the state of

• Washington within the first 6 months of employment and the ability to safely operate a motor vehicle.

• Must pass a pre-employment drug and alcohol screen and submit to random drug and alcohol testing.

• Must have at least five (5) years ‘of experience performing preventive maintenance and repair on diesel

and gasoline engines.

• Must have knowledge and experience working and maintaining air and hydraulic brake systems.

• Knowledge of occupational hazards and necessary safety precautions and ability to train others in

complying with them.

• Ability to perform a variety of tasks simultaneously.

• Ability to create and maintain accurate, timely and complete records.

• Must successfully obtain a Washington State UST class A/B operator Certificate within 60 days of

employment.

Physical Requirements/Environmental Conditions:

• Ability to lift up to 50 lbs.

• Bending, stooping, lifting

• Prolonged sitting

• Noisy environment

Equal Employment Opportunity:

Olympia School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. Auxiliary aids and services will be provided upon request to individuals with disabilities. The following employee(s) have been designated to handle questions and complaints of alleged discrimination: Title IX Officer – James Whitehead, (360) 596-8545, jwhitehead@osd.wednet.edu; Executive Director of Elementary Education – Autumn Lara, (360) 596-8534, alara@osd.wednet.edu; Section 504 and ADA Coordinator (Students) – Ken Turcotte, (360) 596-7530, 06/04/24 1997-60 klturcotte@osd.wednet.edu; ADA Coordinator (Staff) – Starla Hoff, (360) 596-6185, shoff@osd.wednet.edu; Affirmative Action Officer and Civil Rights Compliance Coordinator – Scott Niemann, (360) 596-6185, sniemann@osd.wednet.edu. Address: Knox Administrative Center, 111 Bethel St NE, Olympia, WA 98506.

The Olympia School District will provide reasonable Accommodations to enable persons with disabilities the opportunity to apply for open positions and to participate in District interview procedures. Persons with disabilities or are in need of translation services are asked to notify the Human Resources Office at least three days prior to the date on which the requested accommodation is needed. Human Resources Officer: Voice: (360) 596-6185 or TDD: (360) 596-7537 or FAX: 360-596-6181.